Stop Managing Schedules. Start Leading Your Department.

SubItUp is built specifically for University Teams managing student staff — AI scheduling that builds itself, reduces conflicts to zero, and gives back the hours you're currently losing every week.

8,700+ organizations 47M+ shifts managed 80% time saved
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See exactly where higher education teams lost the most time and what they are doing about it.

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Inefficient scheduling led to unfilled shifts.

What does 75% less time on scheduling actually look like?

→ See how your department compares

Before SubItUp

  • 2 hours+ per schedule cycle
  • Manual shift swaps via text messages
  • Payroll reconciliation taking most of Friday

After SubItUp

  • 30 minutes per schedule cycle
  • Students self-manage swaps in the app
  • Payroll auto-reconciled — no manual Friday work
How SubItUp Works for Campus Teams

Three steps. Two weeks. Zero spreadsheets.

Step 1

Auto Builds the Schedule

Tell SubItUp your coverage needs, position requirements, and availability windows once. Automatically generates the full schedule — accounting for work-study limits, academic conflicts, and certification requirements — before a manager touches it.

Step 2

Staff Manage Themselves

Students and employees can claim open shifts, request swaps, and drop coverage directly in the app. No manager texting chains. No double-bookings. Conflicts are prevented before they happen — not discovered after a no-show.

Step 3

Payroll Reconciles Automatically

Time clock punches sync directly to your payroll system — ADP, Banner, PeopleSoft, or Workday. Hours are accurate, time theft is eliminated, and Friday reconciliation stops being a half-day project.

Watch the 3-Minute Walkthrough

An innovative approach that engaged managers and employees alike.

SubItUp combines powerful automation with intuitive self-service tools that empower your student employees.

  • Schedule your entire semester in one click

    Automated scheduling that considers availability, skills, and workload across all departments. Reduce scheduling time from hours to minutes.

    Save 80% of scheduling time

  • Save manager's time with Social Scheduling™

    Employees can swap shifts, pick up open shifts, and manage their own schedules without manager approval bottlenecks.

    Reduce manager workload

  • Conflict solved before it happens

    Real-time conflict detection ensures proper coverage and prevents scheduling errors, double-booking, and understaffing.

    Zero scheduling conflicts

  • ADA accessible, IT compliant

    Built to meet WCAG 2.1 AA accessibility standards and integrate with your existing campus systems including Banner, PeopleSoft, and Workday.

    Enterprise-grade compliance

  • Tools for work study, certifications, and more

    Specialized features for unique campus employment scenarios including work-study limits, certification tracking, events, and seasonal staff.

    Built for higher education

  • Mobile access anywhere

    iOS and Android apps let employees check schedules, request time off, and swap shifts from anywhere on campus or at home.

    Available on iOS & Android

Frequently Asked Questions

Get answers to common questions about SubItUp scheduling software for universities and higher education.

How does SubItUp pricing work?

SubItUp offers flexible pricing based on the number of employees you need to schedule. We provide custom quotes tailored to your institution's specific needs, including volume discounts for larger departments. View pricing →

What integrations does SubItUp support?

SubItUp integrates with major campus systems including Banner, PeopleSoft, Workday, ADP, and many other common HR Systems. We also offer SSO integration and can work with your IT team to build custom integrations as needed. Most customers decide to use our integrated time clock, over other platforms because of the increased flexibility it provides.

How long does implementation take?

Most implementations take about 2 weeks. Our team partners with you for system configuration and provides comprehensive training for administrators and end users.

What kind of training and support do you provide?

We offer hands-on onboarding, day-to-day support, and a full library of video tutorials and help articles on our support site. Additionally, our dedicated customer support team is here to help you maximize your investment and answer questions as they come up.

Is SubItUp ADA compliant?

Yes, SubItUp is currently built to WCAG 2.1 AA standards and regularly tested for accessibility. We're committed to ensuring all users can effectively use our platform; that is why SubItUp is actively working toward WCAG 2.2 compliance to ensure long-term alignment with evolving accessibility standards. Additionally, documentation outlining our current accessibility status is available to users as needed.

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20 minutes. No obligation. We'll show you exactly what SubItUp looks like for a department your size.

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